AI Candidate Screening for Staffing Agencies
A staffing agency screens for many clients at once: each with its own roles, urgency and requirements, and each waiting for a shortlist. Passisto Hire lets consultants run a structured voice interview for every applicant, per role and per client, and gives them a report they can use to build and justify a shortlist.
The challenges
Many clients, many profiles
One consultant may handle warehouse, office, healthcare and hospitality requests in the same week, each with different criteria and different urgency.
Speed decides who wins the order
Clients often ask for candidates within a day or two. The agency that presents a qualified shortlist first usually gets the placement.
A large pool to keep warm
Candidates registered months ago may be available again, but calling them back one by one is slow and rarely done.
Showing the client why a candidate was chosen
Clients want a reasoned shortlist, not just names. Notes taken during a phone call vary from one consultant to another.
How it works
- 1
Create an interview per client role
For each client order, start from the position and set up an interview template with the client's criteria: skills, shifts, location constraints, motivation.
- 2
Applicants interview when it suits them
Each candidate receives a link to their secure portal and talks with the AI agent in their browser, with nothing to install and no consultant availability needed.
- 3
Consultants compare scored reports
Each interview produces a report with scores and key answers, so consultants rank a large pool on the same criteria and spot the best matches quickly.
- 4
People build and present the shortlist
Consultants review the reports, meet the candidates they want to put forward and decide what goes to the client. The AI never decides on its own.
Examples of questions the AI agent asks
- What kind of assignments are you looking for: temporary missions, longer contracts or a permanent position?
- From when are you available, and for how long, and which shifts or locations are you able to cover?
- Describe the last role you held and what you were responsible for day to day.
- What would make you turn down an assignment, and what would make you stay on it until the end?
- Tell me about a time you started at a new workplace and had to be productive quickly.
What you get
Shortlists delivered faster
Interviews run in parallel without consultant time, so the agency answers a client request while it is still urgent.
A pool that stays usable
Candidates already in your database can be invited to a new interview for a new role, instead of being forgotten.
Consistent screening across consultants
Every candidate for a given order answers the same structured questions, whichever consultant handles the file.
Better evidence for clients
Reports give consultants concrete answers and scores to explain why each candidate is on the shortlist.
Frequently asked questions
Can we use different interview templates for different clients?
Yes. You can create an interview template per role or per client order, with its own questions, language and scoring criteria.
Who decides which candidates go to the client?
Your consultants. Passisto Hire provides a structured report per candidate; consultants review it, meet candidates if they wish and decide what to present.
Can candidates who applied months ago be interviewed again?
Candidates can be invited to a new interview for a new role. Each person has a profile that builds over time. Check the data retention rules that apply to your agency and country before keeping candidate data.
See how it works for your team
Tell us about your context: we will show you the conversations, reports and follow-up that fit it.