Free student follow-up templates
Student Follow-up Templates
Ready-to-use questions for 20 student conversations: academic progress, dropout prevention, guidance, internships and well-being.
Academic Progress
4 templatesAcademic Progress ReviewAn academic progress review is a one-to-one conversation between a student and a referent, tutor or teacher to look at how the studies are going: results, work habits, workload and motivation. It is not an exam and nothing is graded. Done well, it helps the student put words on what works and what does not, and it helps you offer the right support early. Here are the questions to ask, in the order that keeps the conversation relaxed.18 questionsFirst Semester Check-InThe first semester check-in is a friendly conversation with a new student a few weeks after the start of the programme. The first months are when students adapt to a new place, new methods and a new rhythm, and when small difficulties can quietly grow. This conversation lets you hear how the arrival went and offer help early. Here are the questions to ask, from the first impressions to the next steps.17 questionsMentoring SessionA mentoring session is a regular, informal conversation between a student and a mentor, who may be an older student, an alumnus, a teacher or a professional. Unlike a progress review, the aim is not to assess but to listen, share experience and help the student think about their own path. These questions give the conversation a clear shape, from how the student feels to the actions they choose to take.18 questionsThesis Supervision MeetingA thesis supervision meeting is a regular conversation between a student and their supervisor about a dissertation, master's thesis or doctoral project. A long, solitary piece of work easily drifts: unclear questions, slow writing and loss of motivation often stay hidden until it is late. A structured meeting keeps the project moving and lets the student say what they need. Here are the questions to ask, from progress to next steps.18 questions
Dropout Prevention
4 templatesAcademic Difficulty MeetingAn academic difficulty meeting is a supportive conversation with a student whose results are falling or who says they cannot keep up. Difficulties have many sources: gaps in prior knowledge, work methods, workload, stress, a difficult personal period or a course that does not fit. The aim is to understand without judging, to recognise what the student already does well and to agree on concrete help. Here are the questions to ask, from listening to the support plan.19 questionsDropout Risk InterviewA dropout risk interview is a supportive one-to-one conversation with a student who shows signs of disengagement or who says they are thinking of stopping their studies. The goal is not to convince them to stay at any cost, but to understand what is happening and what could help. Many students who consider leaving are dealing with a mix of reasons: motivation, money, health, family, or a course that does not fit. These questions let the student speak freely and be heard.18 questionsRe-Engagement ConversationA re-engagement conversation is a supportive one-to-one with a student who has gone quiet: missed classes, unanswered messages, work not handed in. It is not a reprimand. Its purpose is to understand what happened from the student's side and to agree on a realistic way back. Here are the questions to ask, in the order that keeps the student at ease.17 questionsStudent Absenteeism Follow-UpA student absenteeism follow-up is a short, caring conversation with a student who has been missing classes more than usual. Absences are rarely a simple lack of interest: they are often a signal of something else, such as health, transport, work, family duties, stress or a feeling of not belonging. The goal is to understand the reason and find a way back, not to sanction. Here are the questions to ask, from the first contact to the plan.18 questions
Guidance & Careers
4 templatesCareer Guidance InterviewA career guidance interview is a one-to-one conversation that helps a student think about what they want to do after their studies. The adviser does not hand over an answer: the questions bring out interests, strengths, constraints and ideas the student may not have put into words yet. Here are the questions to ask, from the broad picture to the next concrete step.17 questionsCourse Choice GuidanceA course choice conversation helps a student who must pick a programme, a specialisation or an option: what to study, where and why. The adviser is there to structure the thinking, not to choose. These questions help the student compare options on their own criteria, test what they know and do not know, and name the decision they are ready to make.16 questionsGraduate Employment Follow-UpA graduate employment follow-up is a conversation held some months after graduation to find out what the former student is doing now: a job, further study, a job search or something else. It helps the school support those who struggle and learn how its programmes prepare people for work. Here are the questions to ask, in an order that stays kind to graduates who have not yet found their place.17 questionsReorientation InterviewA reorientation interview is a one-to-one conversation with a student who doubts their programme or wants to change direction. The aim is neither to keep them in the course nor to push them out, but to understand where the doubt comes from, what they would like instead and which routes exist. Here are the questions to ask, in an order that avoids making the student feel they have failed.17 questions
Internships & Work-Study
4 templatesApprenticeship Follow-UpAn apprenticeship follow-up is a regular one-to-one conversation with a student who alternates between school and a company. It shows whether the alternation is working: the rhythm, the tasks given, the support received and the link between what is learned in class and on the job. These questions follow the order of a natural conversation, from daily life to the months ahead.17 questionsInternship Final ReviewAn internship final review is a conversation at the end of a placement in which the student looks back on what they did, learned and found difficult, and thinks about what comes next. It feeds the school's assessment, helps the student put their experience into words for a CV or an interview, and shows how well the placement worked for everyone. Here are the questions to ask, from the experience itself to the lessons for the future.19 questionsInternship Mid-Point ReviewAn internship mid-point review is a conversation held about halfway through a placement, between the student and their school contact, to check how it is going while there is still time to adjust. It covers the missions, the relationship with the workplace tutor, what the student is learning and any difficulty. Here are the questions to ask, in the order that makes the student comfortable to be honest.17 questionsWorkplace Tutor Check-InA workplace tutor check-in is a short conversation between the school and the person who supervises a student at the company. The tutor sees the student at work every day, so their view complements what the school learns from the student. These questions help you understand how the placement is going, what the student is learning and what the tutor needs from the school.17 questions
Well-being & Inclusion
4 templatesAccessibility Support Follow-UpAn accessibility support follow-up is a conversation with a student who benefits from accommodations or adjustments, such as adapted exam conditions, accessible materials or flexible deadlines. The question is not about the student's condition but about whether the support in place works in daily life. It does not replace the institution's disability service, which decides what is granted.15 questionsExam Stress Check-InAn exam stress check-in is a supportive conversation held before or during an exam period. A little pressure is normal; the aim is to hear how the student is organising their revision, what weighs on them and what practical help would make a difference. It is not a psychological assessment, and it does not replace the institution's counselling or health services.15 questionsInternational Student Integration Check-InAn international student integration check-in is a friendly conversation with a student who has come from another country to study. Arriving means more than learning a new course: language, paperwork, housing, food, and building a social circle all happen at once. These questions help you hear how the student is settling in, what is blocking them and which services could help.16 questionsStudent Well-Being Check-InA student well-being check-in is a calm, supportive conversation about how a student is getting on in daily life at school or university: rhythm, workload, relationships and support. It is not a medical or psychological assessment. Its purpose is to listen, notice what is difficult and point towards the right help. These questions go from easy, everyday topics towards more personal ones, and the student can skip any of them.15 questions
Let Passisto Students hold these conversations
The AI agent holds regular voice check-ins with your students and flags those who need help, so advisors can act early.